OFFICE MANAGER

We are currently hiring for a full-time position as an Office Manager for the ministry. This position has a heavy workload and is for those who can work in a fast-paced, flexible environment. Our mission is to honor life and offer hope to those facing an unplanned pregnancy. Passion for our mission is a must. 

Office Manager Job Description
 
Objective: The Office Manager of this non-profit organization is responsible for the day-to-day operations of the office, ensuring efficient and effective operations, and coordinating all issues affecting the daily operations of the office. The Office Manager will work under the direction of the Executive Director to ensure that the needs of the office and of our members are met in a timely manner.
 
 
Qualifications:

• Strong administrative and organizational skills
• Demonstrated ability to multi-task, work independently, and meet deadlines
• Strong attention to detail
• Commitment to providing outstanding customer service
• Strong communication skills (oral and written)
• Commitment to continuous improvement
• Practice effective team behavior and demonstrate effective interpersonal relationships

 
Major Responsibilities:
The following position responsibilities are essential functions of the position. Successful job
applicants will be able to perform these essential functions with minimal supervision:
 

• Maintain donor files and input monetary donations using Ekyros
• Check mailbox and PO Box daily
• Take bi-weekly bank deposits to bank for Executive Director
• Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image
• Communicate directly with IT contractors regarding IT needs/issues
• Receive material donations
• Perform quarterly inventory audits for bookkeeper
• Manage and allocate volunteer files, applications, onboarding and daily tasks
• Create and update social marketing communications (Facebook, Instagram, Twitter, and Client Website)
• Respond to incoming calls and direct to appropriate parties
• Coordinate production of brochures, flyers, etc. with printer, mailing house
• Attend weekly staff meetings
• Ensure all office doors are locked and lights turned out at end of day
• Review Employee Handbook annually and suggest any updates to the Executive Director
• Maintain office equipment including computers, copier, fax, telephones, etc.
• Maintain and replenish inventory and office supplies
• Assist with preparing documents for Board meetings, trainings, and other meetings
• Assist with securing locations for conferences, trainings and special events
• Assist with coordinating volunteers and vendors for special events
• Attend Life Walk and Banquet Fundraiser
• Keep the office clean and tidy – organize supplies, file paperwork, recycles, etc.
• Assist the Executive Director, Board, and other staff with miscellaneous projects as requested

The Office Manager shall receive a yearly written and oral evaluation by the Executive Director each year. 
 
The above describes the general nature of the job and is not an exhaustive list of all requirements, responsibilities and duties of this job.

email

kgriffin@pccseindiana.com
Kayla Griffin, Executive Director
​

phone

812-537-4357​

address

62 Doughty Rd Suite 5
​Lawrenceburg, IN 47025